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WorkplaceHero
For charities and the third sector

Compliance training and CPD your charity can actually afford

See who is up to date on safeguarding, data protection and health and safety, support staff CPD, and train volunteers without paying for seats they never use.

Book a walkthrough See Passport for Teams

From £2 per person per month plus VAT. Volunteers who only take courses are never seats.

The problems we hear from charity leaders

Funder or inspection visit next month?

Safeguarding, data protection and health and safety certificates are scattered across inboxes and spreadsheets. See who is in date, who is due and who is overdue in one view, and export the evidence.

Per-seat LMS fees eating into restricted budgets

Pay £2 per staff member per month for oversight. Volunteers and trustees who only take courses are never seats, and courses are paid for only when someone needs them.

Supervision and CPD for regulated staff

Social workers, nurses and counsellors log CPD and reflections in their own Passport, while managers see progress without chasing paper forms.

What your charity gets

Mandatory and compliance training matrix

Set the training each role needs and see status computed live, with expiry reminders.

Verified external training

Record training done elsewhere. Only a manager's verification clears it, so self-reports never count as evidence.

Courses for staff and volunteers

Safeguarding, EDI, health and safety, data protection and more, added with credits whenever you need them.

Works alongside Slack

Nudges and approvals can reach managers where they already work, if your team uses Slack.

Simple pricing

Passport for Teams Essentials

£2

per person per month plus VAT, or £20 per year plus VAT

Example: a 15-person team pays £30 plus VAT a month. Courses use credits from £5 plus VAT each, valid for 12 months.

Compare all plans

Questions from charities

How much does it cost for a charity?
Passport for Teams Essentials is £2 per person per month plus VAT, or £20 per person per year plus VAT on annual billing. A 15-person team on monthly billing pays £30 plus VAT a month.
Do volunteers and trustees need a paid place?
Every active staff member you oversee needs a plan place. Volunteers, trustees or casual helpers who only complete courses are course learners, not seats, so they never add to your monthly plan.
How do courses work?
Courses are bought with employer credits from £5 plus VAT per credit, and each course has its own credit rating. Credits last 12 months from purchase, so you only spend when someone actually needs training.
Will this make us compliant with the Charity Commission or our funders?
No software can do that on its own. WorkplaceHero gives you a dated, evidenced record of training and CPD. It is your charity's responsibility to make sure it meets the requirements of your regulators, funders and commissioners.
Do staff keep their records if they leave?
Yes. Each person has one Passport for their whole career, so their CPD and certificates move with them. Your organisation keeps oversight while they are a member of your team.

It is your organisation's responsibility to make sure it meets the requirements of its regulators, funders and commissioners.