01
Record what you did
Add the activity, date, provider and time spent. Courses are only the start - record supervision, reading and learning from practice too.
Passport for GMC professionals
GMC CPD. Keep the learning behind your appraisal.
Journal clubs, clinical updates, teaching and quality improvement can all shape your practice. Keep the learning and reflection in your free personal Passport through rotations, trusts, locum work and private practice.
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CPD every year Whole scope of practice Normally five-year revalidation Free personal Passport
Learning with purpose
Keep the improvement, not just the attendance certificate.
Record why you chose an activity, what you learned and how it maintains or improves your practice. Your CPD should reflect your full scope of work, including clinical and non-clinical roles, and feed your personal development planning.
02
Capture what changed
Add a reflection while the learning is fresh: what you learned, why it matters and what you will do differently in practice.
03
Share when you choose
Export a clear PDF or CSV, or create a read-only link for an appraiser. You stay in control of your record.
The rules at a glance
GMC CPD, appraisal and revalidation
The GMC requires relevant CPD every year but does not mandate a universal number of CPD hours or points for revalidation. A royal college or employer may have separate expectations.
| Requirement | What applies | What to check |
|---|---|---|
| CPD | Undertake relevant learning every year | Cover current and anticipated roles across your whole scope of practice |
| Hours or points | No universal GMC numerical quota | Do not treat a personal 50-hour target as a GMC requirement |
| Reflection and PDP | Plan learning and reflect on its impact | Describe how learning maintains or improves practice |
| Appraisal | Normally annual for licensed doctors outside training | Follow your designated body and responsible officer arrangements |
| Revalidation | Normally every 5 years | Your individual date and pathway take priority |
- CPD is one of six supporting-information types. Quality improvement, significant events, patient feedback, colleague feedback, and complaints and compliments also matter.
- Doctors in training have a separate pathway. Doctors without a responsible officer or suitable person have additional arrangements.
- Five appraisals are not an invariable requirement: an approved missed appraisal does not necessarily have to be caught up.
- Passport is not a designated appraisal system, and does not recommend or grant revalidation. Keep patient and colleague identifiers out of reflections.
Source: GMC official guidance, last checked 3 November 2026. Summary only - your regulator's own guidance always takes priority, and meeting it remains your responsibility.
Before you declare or submit
Prepare your CPD for appraisal
Use this as a preparation aid, not a compliance assessment or a replacement for official instructions.
- 1Check your appraisal arrangements and individual revalidation date.
- 2Review learning across every part of your scope of practice.
- 3Connect completed activities to your learning needs and PDP.
- 4Record what you learned and its effect on your practice.
- 5Gather suitable evidence, without confidential patient information.
- 6Review the other supporting-information categories separately.
- 7Transfer the information required by your designated appraisal system yourself.
See the real tool
Know exactly where you stand
Set a target that matches your role and professional requirements, then see your progress, activity mix and evidence at a glance.
- Set annual and participatory targets
- Backdate entries and import existing records
- Turn learning into useful reflection
Illustrative GMC learning entries
Journal club: changing a clinical approach
1.0 hrsIllustrative activity - Peer learning
Reflection addedQuality improvement review and learning
1.5 hrsIllustrative activity - Practice learning
Impact recordedClinical update for a new rotation
2.0 hrsIllustrative activity - Webinar
Evidence attachedPDP learning
Your personal professional record
A record that stays with you
Keep the same personal Passport through changes of employer, role and working pattern. Your reflections do not automatically become visible to your employer.
Private by default
Your employer does not automatically see personal reflections. You decide what to share.
Evidence alongside the learning
Attach supporting files to your CPD entries and export a PDF or CSV for your own records. You decide what to share and must check what your body requires.
No lock-in
Download your record as a PDF or CSV whenever you need it.
WorkplaceHero helps you organise your CPD. Check the current GMC guidance for your registration and circumstances. WorkplaceHero is not affiliated with or endorsed by GMC. WorkplaceHero is an independent record-keeping tool. We do not accredit learning, certify compliance or guarantee that a regulator will accept your record - meeting your regulator's requirements remains your responsibility. We research regulator and professional body guidance from official sources, record the source and the date we last checked it, and review entries when rules change. Requirements can change without notice, so always confirm the current rules, exemptions and deadlines with your regulator or professional body before relying on them. If you spot something out of date, tell us and we will check and correct it. Report an update
Questions, answered
Before you start
Does GMC revalidation require 50 CPD hours a year?
The GMC does not mandate a universal number of CPD hours or points for revalidation. Undertake relevant CPD every year and check any separate royal-college, employer or appraisal expectations.
Is revalidation always exactly every five years?
Five years is the normal cycle for licensed doctors, but your individual date, circumstances and pathway take priority. Doctors in training and those without a responsible officer connection have different arrangements.
Does my CPD log replace the appraisal portfolio?
No. Passport supports personal CPD recording and reflection. Your designated body or appraisal system still controls its required portfolio and submission process.
Is CPD the only supporting information I need?
No. GMC guidance also covers quality improvement, significant events, feedback from patients and colleagues, and complaints and compliments. A CPD log alone is not a complete revalidation portfolio.
What does free Passport include?
Your personal CPD log, hours tracking, your own reflections, evidence attached to entries, CSV import and PDF or CSV record exports. No card or trial is required. PassportPro is optional and adds premium tools such as AI coaching and certificate reading.
Give your learning somewhere to live
Start with your most recent learning activity. Keep the hours, your own reflection and supporting evidence together.
Free forever for individuals. No card details required.
WorkplaceHero is an independent CPD recording and learning platform. We are not affiliated with, endorsed by or accredited by GMC or any other regulator or professional body. Registration, revalidation and compliance submissions remain the responsibility of each registered professional.