01
Record what you did
Add the activity, date, provider and time spent. Courses are only the start - record supervision, reading and learning from practice too.
Passport for GPhC professionals
GPhC CPD. Keep the learning behind your revalidation.
A medicines update, a peer conversation or a change in patient counselling can all shape your practice. Keep your own learning and evidence in free Passport while preparing the six records required for GPhC revalidation.
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Start your free Passport
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Four CPD records At least two planned Peer discussion and reflective account Free personal Passport
Learning with purpose
Show how learning benefits the people using your service.
A useful CPD record connects a learning need to a change in practice. Capture what you planned, what you learned and an example of its benefit. Your personal notes can help you prepare the official record in your own words.
02
Capture what changed
Add a reflection while the learning is fresh: what you learned, why it matters and what you will do differently in practice.
03
Share when you choose
Export a clear PDF or CSV, or create a read-only link for an appraiser. You stay in control of your record.
The rules at a glance
GPhC annual revalidation requirements
The GPhC regulates pharmacists and pharmacy technicians in Great Britain. Northern Ireland has a different regulator. This is a records-based scheme, not an hours quota.
| Requirement | What applies | What to check |
|---|---|---|
| CPD records | 4 each year | At least 2 must be planned learning records |
| Peer discussion | 1 each year | Reflect on your practice with a suitable peer |
| Reflective account | 1 each year | From 1 January 2026, address any of the 9 standards for pharmacy professionals |
| Hours | No fixed minimum | Describe relevant learning and the benefit to people using your services |
| Submission | Your individual annual renewal deadline | Submit all six records through myGPhC; check your personal dates and notices |
- From 1 January 2026, the reflective account may address any of the nine standards for pharmacy professionals. Follow current submission instructions.
- An ordinary reflection on a CPD entry does not automatically replace the required reflective account or peer discussion record.
- Passport does not submit to myGPhC. Avoid patient identifiers and complete the official records separately.
- GPhC permits limited AI support such as grammar checking, but not creating full submissions or falsifying information. Your record must accurately describe your own practice.
Source: GPhC official revalidation guidance, last checked 3 November 2026. Summary only - your regulator's own guidance always takes priority, and meeting it remains your responsibility.
GPhC 2025/26 annual report: January 2026 reflective-account changeGPhC guidance on AI in revalidationBefore you declare or submit
Before you complete your GPhC record
A preparation aid, not a compliance assessment or a replacement for official instructions.
- 1Check your personal renewal deadline in myGPhC.
- 2Prepare four CPD records, including at least two planned activities.
- 3Describe learning needs, learning undertaken and benefits to service users.
- 4Complete one peer discussion record.
- 5Write a reflective account addressing any of the nine professional standards under the 2026 rules.
- 6Check confidentiality and submit all six records in myGPhC.
See the real tool
Know exactly where you stand
Set a target that matches your role and professional requirements, then see your progress, activity mix and evidence at a glance.
- Set annual and participatory targets
- Backdate entries and import existing records
- Turn learning into useful reflection
Illustrative GPhC learning entries
Planned learning on a medicines update
1.0 hrsIllustrative activity - Planned learning
PlannedBenefit to service usersLearning from an unexpected medicines query
0.5 hrsIllustrative activity - Unplanned learning
Reflection addedPeer discussion on consultation practice
1.0 hrsIllustrative activity - Peer discussion
Next steps
Your personal professional record
A record that stays with you
Keep the same personal Passport through changes of employer, role and working pattern. Your employer does not automatically see your personal reflections.
Private by default
Your employer does not automatically see personal reflections. You decide what to share.
Evidence alongside the learning
Attach supporting files to CPD entries and export a PDF or CSV for your own records. You decide what to share and must check what your body requires.
No lock-in
Download your record as a PDF or CSV whenever you need it.
WorkplaceHero helps you organise your CPD. Check current GPhC guidance for your role and circumstances. WorkplaceHero is not affiliated with or endorsed by GPhC. WorkplaceHero is an independent record-keeping tool. We do not accredit learning, certify compliance or guarantee that a regulator will accept your record - meeting your regulator's requirements remains your responsibility. We research regulator and professional body guidance from official sources, record the source and the date we last checked it, and review entries when rules change. Requirements can change without notice, so always confirm the current rules, exemptions and deadlines with your regulator or professional body before relying on them. If you spot something out of date, tell us and we will check and correct it. Report an update
Questions, answered
Before you start
Does GPhC require a set number of CPD hours?
No. Annual revalidation requires four CPD records, at least two planned, plus one peer discussion and one reflective account. It is not a fixed-hours scheme.
Do pharmacy technicians need the same revalidation records?
Yes. The GPhC revalidation framework applies to registered pharmacists and pharmacy technicians. Check any individual arrangements directly with the GPhC.
Which standards should my reflective account cover?
From 1 January 2026, your reflective account may address any of the nine standards for pharmacy professionals, rather than only a previously selected subset. Check current submission instructions.
Can Passport submit my GPhC records?
No. Passport is a separate personal log. Prepare and submit the required records in myGPhC, following official instructions.
What does free Passport include?
Your personal CPD log, hours tracking, your own reflections, evidence attached to entries, CSV import and PDF or CSV record exports. No card or trial is required. PassportPro is optional. Passport does not decide whether an activity meets your body’s requirements or submit official records.
Give your learning somewhere to live
Start with one recent learning activity. Keep the date, your own reflection and supporting evidence together.
Free forever for individuals. No card details required.
WorkplaceHero is an independent CPD recording and learning platform. We are not affiliated with, endorsed by or accredited by GPhC or any other regulator or professional body. Registration, revalidation and compliance submissions remain the responsibility of each registered professional.